Wedding Venue FAQ
Q: How much does it cost to rent Haven Hill for our wedding? What does it include?
The total investment is $3,200. The property rental includes the fenced in garden, the ceremony view patio, the vehicle driveway, the covered porch, the screened in porch, the downstairs entrance room and the downstairs fireplace guest room (great for bridal party staging and weather reprieve for children or the elderly). Your ceremony use can include a cocktail hour, appetizers and other social add ons to the ceremony. It cannot include serving a full meal, amplified music past 5pm or a dance floor. There are several photo locations and props around the property included in your rental (view patio, large oaks, swings, an old truck, and even a rowboat for use on nearby Emigrant Lake).
Two one-hour site visits designed to allow for wedding planning are included and to be arranged as is mutually convenient between Haven Hill and the couple and/or their representatives. The rental period for the wedding date is 9am - 9pm. Set up and break down must fall within those hours. A final walkthrough with an appointed Venue Liaison will conclude the rental.
Q: How much is the deposit and when is it due? When is the remaining balance due?
A nonrefundable deposit of $1,600 is required to book Haven Hill and reserve your date. The remaining $1,600 is due 3 months prior to the wedding date. A $1,000 security deposit is due one month prior to the wedding date and will be refunded within 14 days after the event, pending no additional cleaning is needed, no damages are incurred, and all rules are followed.
Q: Does the venue have liability insurance?
A: Haven Hill, LLC is insured for liability. Lessee must also provide additional one million dollar ($1,000,000) liability insurance purchased through www.theeventhelper.com and must name Haven Hill, LLC as additional insured. Proof of insurance is to be provided to Haven Hill, LLC at least sixty (60) days prior to the Date of Rental.
Haven Hill, LLC requires all Lessees’ vendors to provide proof of insurance including the DJ, Photographer, Videographer, Photo Booth, Florist, and Professional Wedding Coordinator as independent contractors naming Haven Hill, LLC as additionally insured for $1,000,000. This is due at least sixty (60) days prior to the event.
Q: How many wedding guests can this ceremony space hold?
A: Our capacity is 100 guests. Attendees age three and under are not counted toward this number.
Q: How long is the aisle?
A: The area suitable for a straight, mostly flat aisle is about 40 feet. However, most bridal parties will be entering from the house which includes a longer walk through the gardens as part of a scenic procession.
Q: Are there rooms/spaces where the bride and bridal party can get ready?
A: Two indoor rooms are included in the rental and can be used to get ready in. However, the restroom facilities will only the rented portable restrooms. This may cause some brides to want to get ready prior to arrival and use the rooms more for staging and possible champagne toasts or other special moments prior to the ceremony.
Q: Are there enough bathrooms for guests?
A: Haven Hill LLC will bring in a portable restroom at no additional cost to the couple. Regretfully, we have a delicate septic system that cannot handle the demands of events. No indoor restrooms, will be available to the Lessee. We rent tasteful portable facilities from a local company with setup near the garage and out of sight from ceremony and photo locations. Details and images can be provided upon request.
Q: Is there parking?
A: Due to limited parking, guest shuttle(s) are required. Shuttle service must be selected from one of our approved vendors as they have been vetted for ability to transport up our steep driveway. Anyone involved in the wedding who is not using the shuttle (set up crew, bridal party, etc) can park at the designated parking lot near Emigrant Lake. We will provide a ride back and forth from that site to Haven Hill, not to exceed four (4) times throughout the rental period. Cars can be driven up to our property before and after the ceremony, only as part of set up and take down.
Q: Do you allow throwing flower petals or blowing bubbles following the ceremony?
A: Yes. Flower petals and bubbles are acceptable. The throwing of rice, birdseed, silk petals, or confetti is not allowed anywhere on the premises.
Q: If the wedding is outdoors, what is the backup plan in case of bad weather?
A: Outdoor wedding contingency plans absolutely must be made by the Lessee. Please be advised that the shelter and indoor facilities available are limited to those described above. Should there be inclement weather on the Day of Rental, we will do our best to approve last-minute rental of tents, canopies, or heaters as are suitable to the grounds. The contract cannot be terminated due to weather and there will be no refunds or adjustment to amounts paid.
Q: Can we schedule a rehearsal time?
A: Yes. Plans are made on a custom basis.
Q: What are the details regarding sound and acoustics at the venue?
A: Much of this depends on the size of your ceremony. As an outdoor venue, for a ceremony of 20 or more guests, microphones are recommended. Haven Hill does not provide this equipment, but this is often a service that can be provided by your DJ. Proper power can be supplied by us for audio equipment. You may may hire musicians to play during your ceremony, but electrical needs will need to be discussed.
Q: Are there any restrictions or rules in terms of decorations?
A: Stapling or nailing of decorations to the buildings, trees, fences or other areas is not allowed. Other temporary forms of attachment are permitted. We live in a high fire danger area, so we do not permit any open flames. If candles are desired as part of the ceremony, please consider “flameless” candles.
Q: Are other events scheduled on the same day?
A: No. We are solely committed on your wedding day to YOU.
Q: What is your alcohol policy?
A: Lessees are permitted to bring in their own alcohol for use before and/or after the ceremony. We highly recommend hiring a bartending service to ensure guests have a safe and fun time. Self service is allowed for beer, wine, and champagne only. A bartending service is required for serving liquor. It is our policy to not serve alcohol to vendors (i.e., Band members, Photographers, DJ's, etc.).
Q: Can you accommodate physically challenged guests?
A: Yes. All spaces included in the rental are wheelchair accessible and easily navigated by those with physical challenges. Certain optional photo op locations may be less accessible.
Have a question you don't see answered above? Please send us a message.